Running effective meetings isn’t simply a matter of doing the obvious things like sharing the agenda and starting on time. Let the group know that if someone has work that is so pressing they’d be tempted to multi-task, they have permission to go do that work and catch up on what happened in the meeting later. Because last-minute business travel and WFH days happen. It’ll make you think twice about your attendee list! Having clear, concise, and well-defined purpose, goals, and objectives ensure that discussions in the meeting center on essential factors that will lead to the overall growth and well-being of the organization. They provide a unique chance for people at all levels of the business to hear directly from executives and other decision-makers – and, if you include time for Q&A, vice-versa. About The Author: Nissar Ahamed is the Founder & CEO of CareerMetis.com, a publication dedicated to helping job seekers and freelancers with actionable advice and resources. Even for co-located participants, meeting time can make a difference. The Importance of Effective Meetings. There are very few things that are as annoying as someone scheduling a meeting and sending out an invite with no indication as to what will be discussed in the meeting — leaving the invitees clueless as to why they are at the meeting in the first place. Executing an effective meeting is an important part of a Program Managers (PM)job. You might be surprised by what really matters (and what doesn’t). Project planning, mapping out customer journeys, setting goals, solving a problem, choosing X vs. Y… all these are situations where holding a meeting is probably the most effective way to get it done. Chances are, your meeting will generate some kind of artifact: an action plan, a collection of ideas, a user journey, a list of next steps, etc. Have Fewer, Better Meetings. As much as possible, avoid too much technicality in the discussions as too much technicality tends to deplete most people’s willpower and attention. One minute you’re checking your email for any important email that you might have received, the next minute, you’re either playing Candy Crush or scrolling through your infinite Facebook NewsFeed. A: The first step to conducting an effective virtual meeting … At the same time, businesses cannot devote endless resources. It involves carefully and thoughtfully selecting the right group of people, for the right purpose to deliver tangible results that will add value to the organization. Assign these action steps with a deadline to specific individuals or teams when possible. The fact that you’re still reading means you’re committed to running a great meeting. Ask the new hire how things look from their still-fresh point of view. Sharing information should never be the sole purpose of holding a meeting, with the notable exception of department and company all-hands meetings. This guide will walk you through some ground rules to help you organize and run productive meetings. Reinforce your desired culture; meetings are carriers of organizational culture. The chances are that on any given day, your schedule is chock-full of them. Instead, focus your energy on the real ingredients that make for effective meetings: purpose, engagement, safety, and results. You see, as much as it’s excellent to hold efficient meetings, efficiency is more of a superficial quality than anything else. Click to tweet. You have to be mindful of drifting off-topic for too long or going too deep into technicalities. If you’re trying to solve a technology problem — then inviting the marketing team to the meeting is entirely unnecessary; you only need to invite the tech guys. Known as psychological safety, this is one of the leading indicators of a high-performing team. People need assurance that stepping outside the norm won’t be a career-ending move. A good team meeting helps teams align on … To be sure, you want to invite the minimum number of people needed to achieve your goal. You should also make sure that the invitees of the meeting come with diverse perspectives, especially if it’s a strategic planning meeting or a brainstorming session. An effective meeting brings a thoughtfully selected group of people together for a specific purpose, provides a forum for open discussion, and delivers a tangible result: a decision, a plan, a list of great ideas to pursue, a shared understanding of the work ahead. For any meeting to be effective, it needs to have a clear, concise, and well-defined purpose, goals, and objectives. It can be tempting to scribble down some points on any sheet of paper and call it your agenda to get it over with. Collaboration brings the best in people and allows them to contribute and share. If one person starts to dominate the meeting, ask them to take over the role of capturing notes on the whiteboard. It creates more room for creativity to take place. In contrast, the junior employees sit around watching the conversation and refraining from making any contribution to avoid being reprimanded (or to avoid feeling inept). Meetings are an essential part of the life of every organization and your ability to run effective meetings with your management skills is a critical part of your success in meeting …
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